Financial Officer

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Revision as of 22:18, 25 February 2013 by Sally lasalle (talk | contribs)
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What the constitution says

From the SLSA Constitution we have:
1.5.1. Financial Officer – appointed, director only. Is responsible to oversee all aspects of financial areas. Duties include: making payments, collecting receipts, and keeping an accurate record of all transactions and the current balance of SLSA funds. A financial Officer must keep other directors apprised of financial payments. Only the Financial officer may make payments on behalf of the SLSA.

How to do those things

So the SLSA Constitution pretty much sums up what has to be done .. this wiki page describes how to do it.
But first a word about where the money goes.

The SLSA 'Bank Account' Avatars

SLSA Group funds are kept by two Avatars that are not owned by a single person. Each Director and the Directors only have access to those avatars, and their passwords are changed after each Director Election. The two Avatars are

Surf Rang (the little bulldog avatar) is the avatar that keeps Linden Dollars (L$) that the SLSA uses for funding surfing competitions and season awards. Funds for the SLSA come from a number of sources, primarily Season Sponsors, but also from Donation bins, and other fund raising activities. Payments from this account go to:

  • competition event staff
  • competition prize winners
  • season prize winners
  • internet web hosting
  • SL group liabilities (small)
  • special equipment purchases (like the postmaster system)

Salsa Waverider (the little tabby cat avatar) is the avatar that keeps L$ that the SLSA uses for funding the SLSA's home SIM tier rental fees. Funds for the SLSA SIM come from hut rental on the sim, donations and fund raising events. Payments from this account go to:

  • monthly SIM tier
  • SL Group liabilities (small) (basically cost for having the SIM appear in search)

Task Guide

Making Payments

Payments to Avatars

SL Group Liabilities

Internet Web Hosting

Providing Receipts

Receipts are provided to SLSA Season Sponsors .. receipts include ... .. expand this

Keeping Transaction Records

Log in to the Secondlife.com Web Site with the Surf Rang Username and Password, fo to Accounts, Transaction history ... ... expand this

Producing Monthly Reports

Use the Transaction Records and then classify each transaction and create subtotals for the month for each income and expense category

... expand this 

Due Diligence

For the purpose of accountability, it should be noted that all directors can and should keep transactions records independently so that should the need arise, financial statements can be cross checked and verified.